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Office Assistant

Fort Worth
Full-time
Permanent employee

Opportunity

As an Office Assistant at ILIAS Federal Solutions (IFED), you will play a key supporting role in keeping our operations running smoothly. You’ll collaborate closely with our Facility Security Officer and cross‑functional teams to create a professional, organized, and welcoming environment for employees, partners, and visitors.
This position is ideal for someone who is proactive, detail‑oriented, and eager to grow within a U.S.–based federal contracting environment focused on defense operations, readiness, and mission-support projects.

Your mission

As our Office Assistant, you will support day‑to‑day office operations, including:

Office & Operational Support

  • Ensure a professional, well‑organized, and compliant office environment at all times.
  • Assist with scheduling, email management, production planning, and other administrative workflows.
  • Coordinate visitor management, Experience Center engagements, and company events.

Personnel, Compliance & Security Support

  • Support the FSO with personnel administration and workplace compliance requirements.
  • Contribute to OSHA‑compliant workplace safety efforts and training initiatives.
  • Assist in regular office inspections and help maintain high operational standards.

Financial & Procurement Support

  • Track expenses, monitor inventory, and support internal financial controls.
  • Assist with basic accounting, budgeting, and financial analysis tasks.
  • Help with purchasing processes and managing third‑party vendor relationships.

Process Improvement

  • Provide insights to enhance efficiency, automation, and operational performance.
  • Review and prepare draft policies and internal procedures for FSO approval.
  • Complete required training and continuously develop your skillset.

Your capabilities

  •  U.S. citizenship or national status (required).
  • Ability to obtain and maintain a DOD Security Clearance.
  • Minimum 1 year of office or customer service experience (entry-level).
  • Strong proficiency in Microsoft Office and SharePoint; experience with expense management systems (Concur, Gusto, Rydoo) is a plus.
  • Excellent organizational skills, attention to detail, and a collaborative mindset.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Willingness to work mission-essential overtime when needed.
  • No degree required for entry level applicants.
  • A Technical Diploma or Associate's degree in Business Administration, Office Management, or a related field is preferred for mid-level candidates.

Land @ILIAS

If you have additional questions about this opportunity, you can contact youness.kaissi@ilias-solutions.com

About us

ILIAS Solutions offers exciting opportunities to shape the future of armed forces operations. As a global leader in defense logistics software, we empower military commanders worldwide to optimize operations, training, and missions. Our innovative platform covers the entire armed forces value chain, ensuring efficient execution and capturing vital information.

As we continue to grow, we are looking for talented reinforcement who will make a difference every day.
Join our international team and make an impact on global security.